Setting up a new office or refreshing an existing one: With ten workstations, simply ordering ten identical items won't suffice. Teams work differently, spaces vary, and ultimately, everything needs to look good, be comfortable, and arrive on time. This checklist will help you ask the right questions before selecting office desks and chairs.
1. First, clarify: Who works how?
Before you even look at a single piece of furniture, it's worth taking a quick look at your daily work routine:
- How many jobs How many do you need today, and how many will you need in a year?
- Who spends a lot of time in front of a screen, Who switches between phone, meeting, and desk?
- Are there assigned seats or is desk-sharing? For users who change frequently, simple, intuitive adjustment is crucial.
- Which rooms Besides the open-plan area, are there also meeting rooms, retreat areas, and reception areas?
These four answers alone will determine whether you prefer individual desks, team arrangements, or height-adjustable models.
2. The office desk: surface area, height, movement
The table is the foundation of every workplace. That's what matters:
- Depth and width: Enough space for the monitor, keyboard, and documents without feeling cramped. Plan generously, especially if you're using two monitors.
- Height: A fixed desk isn't suitable for everyone. Height-adjustable models can be adapted to body size and activity, allowing users to switch between sitting and standing.
- Cable management: A tidy desk starts with well-planned cable management.
- Material and surface: Robust, easy to clean and glare-free. In everyday office life, what counts is how a table looks after years of use.
- Team solutions: Bench systems are ideal for groups, allowing several people to work on a continuous surface. This saves space and promotes collaboration.
You can find a selection in our collection. Office desks. For teams with larger spaces, it's worth taking a look at the Ogi A Bench, a team desk for three people, and on the height-adjustable Mito executive desk from MDD.
3. The office chair: Don't skimp on the fit here.
Anyone who sits for several hours a day will notice every compromise. When choosing an office chair, pay attention to these points:
- Adjustable seat height and seat depth: The feet are flat on the ground, the knees are at approximately a right angle.
- Backrest with support: A flexible backrest that follows the shape of the back provides relief during long working days.
- Armrests: They should be adjusted so that the shoulders and neck remain relaxed.
- Cover and material: Breathable fabrics and durable materials can withstand the demands of everyday team life.
- Casters and frame: Suitable for all floor coverings (hard floor or carpet) and stable when standing.
- Design: A chair that looks good is used frequently. In an open-plan office, it significantly influences the overall impression of the room.
Both office chairs The selection ranges from the ergonomic office chair from the Swiss manufacturer Girsberger, for example the Yanos Flex or the Kyra Flex, up to design-oriented models like the Nikki office chair or the Office chair OMG from Zuiver.
4.The table and chair must match.
The best individual pieces are of little use if they don't match each other:
- Seat and table height They should be adjusted so that the forearms rest loosely on the table surface.
- Style and color: Using two or three materials and colors that are repeated creates a calm and high-quality impression.
- Uniform, but not standardized: Using the same type of chair with varying tables (or vice versa) creates order without appearing boring.
- Ground clearance: The chair must fit under the table, even when pushed back.
5. More than just a table and chair: This also belongs on the list
A workplace only functions through interaction:
- Light: Use daylight, avoid glare and supplement it selectively with table lamps.
- Acoustics: Panels and acoustic furniture dampen noise in open-plan spaces. MDD, for example, offers freestanding options for this purpose. panels and a Acoustic booth for phone calls.
- Storage space: Rolling containers, shelves and cabinets keep the tables clear.
- Meeting and retreat: A conference table like the Gravity makes a statement in the meeting room.
- Order on a small scale: Pen holders, organizers and trays ensure peace and quiet on the table.
You can find more ideas for the office and home office at Home office & Setting up an office.
6. The checklist to take with you
planning
- Record the number of jobs today and in one year
- Measure rooms (floor plan with windows, sockets, doors)
- Clarify usage types: single workstation, team, desk-sharing
office desk
- Space for screen(s), keyboard and documents
- Fixed or height-adjustable
- Cable management
- Robust and glare-free surface
office chair
- Seat height and seat depth adjustable
- Backrest with support
- Adjustable armrests
- Upholstery suitable for everyday use, casters suitable for the floor
Environment
- Light, acoustics, storage space
- Meeting and retreat areas
- Uniform design
Implementation
- Coordinate delivery and installation dates within the team.
- Plan setup outside of core working hours
- Designate a contact person for follow-up questions
We'll take care of the implementation for you.
Setting up an office is more than just placing an order. kaqtu will you get Interior design consultation, delivery and assembly from a single source: We'll discuss your team's needs, suggest suitable office desks and chairs, and coordinate delivery and setup so your team can get started right away.
Are you planning a project for the new year? Then it's worth starting now so that everything is ready in January. Browse the collection. office chairs and Office desks Or tell us about your project, and we will get back to you personally.
